Internal tools • From Excel to Workflow • Reporting

Turn Excel and tool sprawl into a scalable process — automation, integrations, and reporting from day one.

We design and deliver operational systems: roles, approvals, checklists, evidence (photos/files), and KPI reporting. You buy outcomes: less manual work, fewer errors, and repeatable reporting.

Less manual work MVP in 2-6 weeks Minimizing implementation risk
Book a call See case studies

Proof: Plant Inspector + CRM

Check our production-grade delivery: field work → evidence → reporting, plus team workflow control.

Plant Inspector

A system for small construction companies (5–50 people): organizes field work—designs, machinery, inspections with checklists and photos, documents, certificates with expiration alerts, and timesheets. Created for someone else, duplicated for you.

CRM

CRM for handling customers and companies: a central contact database, tasks, and process stages. Journals record the history of activities (notes, calls, meetings) and provide full control over the course of a case from the first contact to closure. Prepared for a client who didn’t want an oversized all-in-one suite, just a simple system.

How we work

Predictability wins: reduce risk and ship value fast.

Discovery (1–2 weeks)

Process map, roles/data, UI prototype, MVP plan.

MVP delivery (2-6 weeks)

Workflow, permissions, 2–3 reports + onboarding.

Growth

Retainer/change packages—predictable pace.

Typical results after rollout

These are the most common outcomes when a process currently lives in spreadsheets and email. They happen because statuses and reports are produced inside the workflow.

20–40%
less manual admin work
Reporting + manual status updates drop because data is captured as work happens.
30–60%
fewer data errors & missing fields
Validation rules + required fields + single source of truth vs copy-paste.
2×
faster reporting cycle
Weekly/monthly reports become one-click, not manual stitching.
Note: numbers depend on your process and baseline. During Discovery we measure the starting point and define 2–3 success metrics for the MVP.

What we need to respond with a plan and rough ranges in 24–48 hours

We don’t guess from a vague brief. These 4 inputs let us size an MVP and risks fast—without long workshops.

  • 2–3 screenshots of today’s process (spreadsheet, form, email flow, CRM)—how work actually happens
  • 2 examples of required reports (monthly/quarterly/board)—even if manual
  • Roles and decisions: who enters data, who approves, who owns the outcome
  • Frequency and volume: cases per month, number of users, deadlines/SLA expectations
If you don’t have screenshots, a short step-by-step description + one sample report is enough. We’ll refine the rest on the call.

Choose a track

Choose a track — we’ll show the most typical MVP scope.

For companies — internal tools (primary)

When the process lives in Excel and emails, the cost of chaos grows. We’ll deliver tools that genuinely save time, provide operational visibility, and aren’t bloated all-in-one suites.

  • Roles & ownership: statuses, approvals, SLA
  • Inspections/quality: checklists, protocols, evidence (photos/files)
  • KPI dashboards and periodic reporting
  • Exports/integrations when it makes business sense

Best fit

  • 10–300 users and 1–5 core workflows (ops, inspections, reporting)
  • Process currently lives in Excel/emails and creates errors + admin cost
  • You have 2–3 reports that must be repeatable (board / compliance / client)

Not fit

  • You want staff augmentation (we own outcomes end-to-end)
  • You’re buying a full ERP suite instead of a narrow workflow tool
  • No process owner on your side (no decision maker / no accountability)

They trusted us - you can too

e-learning.pl Wawel Stolica Experymentu Centrum Nauki Kopernik JJ Mac Ltd BeCREO VMS Media Jeździecki Klub Sportowy Olsza Gliwice City Janssen (Johnson & Johnson) Rafineria Gdańska A1 Safety Training Politechnika Gdańska The Grumper i inni

Do you have a process that currently costs time and quality? — we'll create an MVP based on the first result.

Request a demo See case studies

Do you know a company/organization with a similar problem?

If you know a company/organization with a similar problem, make an intro and get 20% off.

  • When the referred contact implements a solution similar to yours.
  • No spam: we ask for a warm intro email to a decision maker
  • Limit: up to 3 referrals per year per organization
This works because we sell outcomes. Best referrals are similar problems.

FAQ

How long does an MVP take and what do I get?
Typically 2-6 weeks. You get a working workflow, roles/permissions, and 2–3 key reports—ready to run operations, not a prototype.
Do you integrate with spreadsheets/ERP/CRM?
Yes, but we stage it. We start with value (workflow + reporting), then add integrations once ROI and the process are stable.
What happens during Discovery?
We map the process, roles, data and risks; build a quick UI prototype; and produce an MVP plan with success metrics.
What if we don’t have clear requirements?
That’s common. Two or three report examples and a few screenshots of today’s process are enough to scope the MVP.
How do contracting, invoicing and vendor due diligence work (foundation vs vendor)?
We operate as a foundation, but we contract like a standard vendor: scope, timelines, outcome ownership, IP/licensing and maintenance. If needed, we can provide a procurement/due-diligence pack.